Basics of Nextcloud Talk

Nextcloud Talk lets you chat and have video calls on your server.

Chats and calls take place in conversations. You can create any number of conversations. There are two kinds of conversations:

  1. One-on-one conversations. This is where you have a private chat or call with another Talk user. You can't add other people to this conversation or share it with a link. You start a direct one-on-one chat by looking for another user in the search bar and clicking their name.

  2. Group conversations. Besides the person who created the discussion, a group conversation can have any number of people in it. A group conversation can be shared publicly with a link, so external guest users can join a call. It can also be listed, so other people on your Nextcloud server can join the conversation.

Creating a chat

You can create a direct, one-on-one chat by searching for the name of a user, a group, or a circle and clicking it. For a single user, a conversation is immediately created, and you can start your chat. For a group or circle, you get to pick a name and settings before you begin the conversation and add the participants.


If you want to create a custom group conversation, click the plus button next to the search field. You can then pick a name for the conversation and select if the dialogue should be open to external users and if other users on the server can see and join the conversation.


In the second step, you get to add participants and finalize the creation of the conversation.


You can cancel the creation of a conversation by clicking outside the white menu area at any time.


Sharing files in a chat

You can share files in a chat in 3 ways.

First, you can simply drag-drop them on the chat.


Second, you can select a file from your Nextcloud Files or a file manager by choosing the little paperclip and selecting where you'd like to pick the file from.

../../_images/share-files-in-chat.png ../../_images/share-files-in-chat-selection.png

You can add more files until you are done and decide to share the files.


All users will be able to click the files to view, edit or download them, irrespective of whether them having a user account. Users with an account will have the file automatically shared, while external guest users will get them shared as a public link.


Inserting emoji

You can add emoji using the picker on the left of the text input field.


Replying to messages and more

You can reply to a message using the arrow that appears when you hover a message.


In the ... menu you can also choose to reply privately. This will open a one-on-one chat.


Here you can also create a direct link to the message or mark it unread so you will scroll back there next time you enter the chat. When it is a file, you can view the file in Files.

Managing a conversation

You are always a moderator in your new conversation. In the participant list, you can promote other participants to moderators using the ... menu to the right of their user name, assign them custom permissions, or remove them from the conversation.


Moderators can configure the conversation. Select Conversation settings from the gear menu of the conversation on the top to access the settings.


Here you can configure the description, guest access if the conversation is visible to others on the server, and more.


Starting a call

You can start a call at any time when you're in a conversation with the Start call button. Other participants will get notified and can join the call. If somebody else has created a call already, the button will change to a green Join call button.


During a call, you can mute your microphone and disable your video with the buttons on the right side of the top bar or using the shortcuts M to mute audio and V to disable video. You can also use the space bar to toggle mute. When you are muted, pressing space will unmute you so you can speak until you let go of the space bar. If you are unmuted, pressing space will mute you until you let go.

You can hide your video (useful during a screen share) with the little arrow just above the video stream. Bring it back with the little arrow again.

You can access your settings and choose a different webcam, microphone, and other settings in the ... menu in the top bar.

../../_images/call-menu.png ../../_images/talk-settings.png

Starting a screen share

You can click the monitor icon on your video stream to share your screen. Depending on your browser, you will get the option to share a monitor, an application window, or a single browser tab.

Changing view in a call

You can switch the view in a call with the little four-block icon in the top-right between promoted view and grid view. The grid view will show everyone equally big and if the people do not fit on the screen, buttons will appear on the left and right that let you navigate.


The promoted view shows the speaker large and others in a row below. If the people do not fit on the screen, buttons will appear on the left and right that let you navigate.


© Copyright 2022 Nextcloud GmbH. / Promin Technologies Inc.


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